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Cloud eye care EHR & practice management

The eye care EHR built for how African clinics actually run.

Run exams, scheduling, optical dispensing, billing, payments and patient recalls from one eye-specific platform, for optometrists, ophthalmologists and the optical shop.

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Encrypted, role-based access Bills in your local currency Works on 4 Mbps WhatsApp recalls & reminders
Encrypted & access-controlled HMO & NHIS claims Every payment posts to the ledger Optometry + Ophthalmology Multi-branch, multi-currency
Purpose-built for the eye

What gets easier with EyestonCMR?

Generic hospital EHRs bury eye clinics in clicks. EyestonCMR fits the way an eye practice actually works, from the chair to the optical bench to the cash desk.

Documentation

Optometry-specific exam flow (VA, autorefraction, subjective, IOP, dilated fundus) with a one-screen Patient Summary and clinical images on the encounter. Fewer clicks, complete notes.

Scheduling & intake

Online booking, branch-aware slots and a live waiting-room queue. Patients confirm over WhatsApp; the front desk never re-keys a thing.

Billing & claims

Build the invoice from exam charges, then submit and track HMO / NHIS claims (pre-auth, submit, reconcile) in one connected workflow.

Payments

Record cash, transfer, card or HMO at the desk. It posts to the ledger as it happens, and the balance clears on the record the moment it is paid.

Patient engagement

Automatic recalls that fire on the diagnosis (glaucoma four-monthly, diabetic annual, contact-lens aftercare) over WhatsApp and SMS.

Reporting & oversight

See scheduling, revenue, optical capture rate and debtors across every branch, from anywhere, on any device.

For clinics that want to run cleaner

Three sources of friction, solved

See patients efficiently

Purpose-built exam templates by visit type, refraction intelligence, imaging on the encounter, and a one-screen Patient Summary that reconstructs the whole clinical story in seconds.

Keep the front desk moving

Fast check-in, a live queue, appointment reminders and per-branch card numbering, so reception keeps patients flowing instead of fighting software.

Protect practice revenue

Every clinical charge auto-links to billing, optical capture rate is on the dashboard, and HMO claims are tracked to reconciliation. You get paid for the work you do.

Patient acquisition

See which ads actually bring patients

Build a branded landing page, publish it, and run it as a Facebook or Instagram ad. Every enquiry lands on your leads board tagged with the campaign that produced it, so you can see what your marketing spend actually returned.

  • Your brand, not ours: your colours, your logo, your photography. Patients who click your ad never see EyestonCMR.
  • Leads stay out of your records: nothing becomes a patient until your front desk qualifies it, so wrong numbers never reach your files.
  • Ad copy included: Facebook and Instagram text written for each offer, with your clinic name, your pricing and your link already in place.
  • One step from lead to patient: convert a lead and it becomes a patient record with a file number and a booked appointment on your normal schedule.
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All-in-one dashboard

One view, from booking to dispensing

Everything about a patient on one surface, with no tab-hopping to piece the story together.

  • Exam history: every encounter, signed notes, IOP and refraction trends.
  • Account balance: live, per branch, cleared the moment payment lands.
  • HMO & insurance: cover status and claim state at a glance.
  • Money owed: what is billed, what is paid and what is still outstanding, on one screen.
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The same record, as the counter sees it: what to do now, what to hand the patient, and what they owe. No clinical notes: the desk is never sent them.
Real screens

This is the software, not an illustration

Every screen here is a live capture from a clinic running on the platform, with its real records, real stock and real books. Nothing below is a mock-up or a preview of something still being built.

The billing screen: invoices with patient, date, total, amount paid and outstanding balance.
Billing and paymentsRaise an invoice, take cash, transfer or card, and watch the balance clear the moment it lands.
Optical orders: each order with its lens, frame, status and total.
Optical dispensingFrames, lenses and coatings tracked from prescription to lab to collection, so nothing is lost between the exam room and the shop.
The trial balance: every account with its debit and credit totals, and the two columns agreeing.
Real accounting, not a summaryDouble-entry books with a trial balance, ledger and balance sheet that always agree, because every invoice and payment posts itself as it happens.
Inventory: stock items with quantity on hand, reorder level and value.
Stock that reconcilesFrames, lenses and drugs counted per branch, with reorder alerts and a valuation that ties back to the accounts.
The chart of accounts: every account with its code, type and current balance.
A real chart of accountsAssets, liabilities, income and expenses set up for a clinic on day one, with a ledger behind every line, so your accountant recognises the books instead of rebuilding them.
Glaucoma candidates: patients flagged by signal, with the reason each was listed.
Glaucoma the clinic can act onPatients surfaced by signal with the reason they were listed, so a review is booked before the field is lost.
On the phone in your pocket

The same clinic, from anywhere

Not a cut-down companion app: the same screens, laid out for one thumb. Check the day's takings from the car, approve a discount between patients, or see who is still waiting without walking back to the desk.

  • Nothing to install: it opens in the browser your staff already have.
  • Built for real bandwidth: designed to stay usable on 4 Mbps, because that is what most practices actually have.
  • Branch and role in two taps: one login covers every site you run.
The EyestonCMR suite

Choose the tools your clinic needs

One platform, modular by design. Turn on what fits your practice today; add the rest as you grow.

Document faster

Optometry & ophthalmology exam templates, the one-screen Patient Summary, clinical images on the encounter, and pre-visit intake the patient fills on their own phone.

Sell & dispense

Frame & lens catalog, dispensing measurements, lab orders and collection tracking, with optical capture rate on the dashboard.

Bill & collect

Invoices built from the visit; cash, transfer, card and HMO recorded at the desk; patient deposits, instalment payment plans and a cashier day-end that balances.

Accounting that agrees

A real double-entry ledger behind every charge: chart of accounts, trial balance, general ledger, balance sheet, income statement, manual journals and fiscal periods.

Process HMO & NHIS

Provider registry, claim submission, rejection tracking and reconciliation back to the invoice, so cover work stops being a month-end spreadsheet.

Inventory that reconciles

Frames, lenses, drugs and implants counted per branch, with reorder alerts, branch transfers, returns, suppliers and a valuation that ties to the books.

Bring patients back

Condition-aware recalls, appointment reminders and earlier-slot offers over WhatsApp and SMS, plus online booking and a waitlist that fills cancellations.

Medical & surgical

Injections and laser, surgery and theatre lists, IOL biometry, implants drawn from your own stock, and structured OCT and visual field readings.

See the practice

Optical capture rate, Rx-to-order, no-show and recall return rates, debtors, revenue and stock health across every branch.

Patient acquisition

Branded landing pages you publish and run as Facebook and Instagram ads, with the ad copy written for you and a leads board that tags every enquiry with the campaign that produced it.

Clinic Email

Read and send from your own clinic address without leaving the system, using the mailbox your hosting already runs. Attachments both ways, more than one address, and an administrator decides who may use each one.

Fits your model

Find the right fit for your practice

Single-locationSolo ODs & single-chair clinics
Multi-branch groupsOne tenant, many locations
New practicesGo paperless from day one
Optical shopsDispensing, POS & inventory
OphthalmologyMedical & surgical workflows
Hospital eye unitsHigh-volume, multi-provider
Built for eye care from the start

Not a hospital EHR bent into an eye clinic

Every screen assumes the eye: the anatomy, the instruments, the optical shop and the OD→MD referral. That focus is the whole point.

Anytime, anywhere

Cloud-based and tuned for real-world bandwidth: a stable clinic day on as little as 4 Mbps, on any device.

Elevated patient experience

Online booking, pre-visit intake the patient fills on their own phone, and WhatsApp reminders: the modern touch patients expect.

Secure by design

Encryption, automated backups and strict tenant isolation: each clinic's records stay each clinic's alone.

Proof

What clinics will say

★★★★★

"Refraction flows straight into the lens order: check-out that used to take ten minutes now takes two, and nothing leaks off the invoice."

Lead OptometristIndependent eye clinic · Lagos
★★★★★

"Front desk, optical bench and admin each got a view built for their job. The team was productive on day one, not week three."

Practice ManagerMulti-branch group · Accra
★★★★★

"HMO claims and the books in the same place we chart. Reconciliation stopped being a spreadsheet at month-end."

Clinical DirectorHospital eye unit · Abuja
Fair & transparent

Straightforward plans that scale with your clinic

Every plan includes encryption, automated backups and unlimited patient records. Figures below are illustrative; request a quote for your market and currency.

Starter
$8/mo
approx. · billed at ₦12,500

Solo practitioners and single-chair clinics going paperless.

  • 1 branch · 3 users
  • Exam, queue & billing
  • Online booking
  • Email support
Start free trial
Most popularPractice
$23/mo
approx. · billed at ₦37,500

Growing multi-chair practices needing optical, payments & claims.

  • Up to 3 branches
  • Optical POS & dispensing
  • HMO & NHIS claims
  • WhatsApp recalls
Start free trial
Group
Custom

Clinic chains & hospital eye units needing scale and SLAs.

  • Unlimited branches
  • Full accounting suite
  • Custom reports & roles
  • Priority support
Contact sales
FAQ

Questions, answered

Can we migrate our existing patient records?

Yes. Onboarding provides secure import templates for demographics, appointments and history, plus branch card-number setup, so you transition with minimal downtime.

Do you handle HMO and NHIS claims?

Yes. Claims run against your own HMO and provider registry: submission, rejection tracking and reconciliation back to the invoice. It is built for local payers, not a US clearinghouse.

How do patients pay?

Cash, bank transfer, card, or through their HMO. The desk records how the money arrived, it posts to the ledger as it happens, and the balance on the record clears immediately.

What internet speed do we need?

EyestonCMR is tuned for real-world bandwidth and runs a stable clinic day on as little as 4 Mbps download / 512 Kbps upload.

Is it only for optometry?

It's one eye-care platform spanning optometry and ophthalmology, plus the optical shop. The OD→MD referral lives on the same system, a network other EHRs don't give you.

How is our data kept safe and separate?

Encryption at rest and in transit, automated backups, role-based access and strict tenant isolation: one clinic can never see another clinic's records.

Clinic owner access

Get your clinic on EyestonCMR

A few quick fields. A platform owner reviews every request personally and replies within one business day.

I want to start with
Plan in mind

Ready to run your eye clinic on one platform?

From patient check-in to optical dispensing to a cleared balance, EyestonCMR keeps the whole day in one place.

Request accessBook a demo